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Employees: Doctoral students

On this page, we have gathered information that applies specifically to doctoral students.

Here you will find information about:

Read also the information that applies to all employees

On the links in the below bullet list, you will find additional information related to your doctoral studies:


Salary 

The salary of a doctoral student is automatically raised on three separate occasions when a specified number of higher education credits have been obtained: 60 credits (600 SEK), 120 credits (1100 SEK) and 180 credits (1100 SEK). In addition to credits obtained from PhD courses, completed plan seminars and mid-seminars provide a certain number of credits in this context. 

Apply for a new salary

The doctoral student and supervisor(s) make an application to the assistant head of department with responsibilities for PhD students on the two forms below (certificate for salary increase and application form). The supervisor submits these two forms to the assistant head of department. After the approval by the assistant head of department, the HR-administrator registers the change in the salary system Primula. The increase can be awarded retroactively for a maximum of six months. 

Certificate form for salary increase (pdf, 52 kB, new window)

Application form for salary increase (pdf, 1,1 MB, new window)

The first salary increase

The first salary increase occurs after approximately one year of full-time study (60 credits, 600 SEK), including at least 37.5 credits of courses passed and the successful completion of a plan seminar (worth 22.5 credits).

The second salary increase

The second salary increase occurs after two years of full-time study (120 credits, 1100 SEK), including at least 52.5 credits of courses passed and the successful completion of a mid-seminar (worth 45 credits). In special cases, such as extensive field work, when the required credits from courses and a mid-seminar are not achieved but the supervisor judges that the doctoral student has completed two years of full-time study, the salary increase can be made anyway. 

The third salary increase

The third salary increase occurs after three years of full-time study (180 credits, 1100 SEK). It is based on a judgement made by the supervisor, considering the doctoral student’s individual study plan, that around one year of full-time study remains until the completion of the thesis. 

Information on employment benefits on Lund University's Staff Pages

Reporting degree of activity and funding 

PhD students shall report their degree of activity and funding to the department administrator by the end of each semester. You will receive an email from our department administrator asking you to provide information on your degree of activity and providing instructions on how to count this. The department administrator enters this information into Ladok and is available to answer questions on how to report.  

Extension of PhD employment

The time of employment as PhD student is extended in proportion to teaching assignments at the department, sick leave and/or parental leave. There are also rules for extension of an employment period due to special assignments at the department or faculty levels.

Information on compensation rules for PhD students

Guidelines for prolongation of PhD study period following commissions of trust in student organisations and student representation at Lund University (on Lund University’s Staff Pages)

Leave of absence

There are different formal kinds of leave of absence (the below links go to Lund University's Staff Pages).

The dean of the Faculty of Social Sciences decides on authorised leave of absence from a doctoral studentship if the leave depends on circumstances other than parenthood or military service. Contact the assistant head of department with responsibilities for PhD students if you have questions on leave of absence on other grounds than sick leave, parental leave or annual leave. 

Work environment and health 

Work environment management includes all physical, psychological and social matters of importance for the working environment. If you wish to raise issues regarding your work environment, you are welcome to contact the department’s health and safety representatives as well as the head of department, the assistant heads of department and/or the director of PhD studies.

Occupational Health Service

You can turn to the section Occupational Health Service for work-related medical, psychological and ergonomic advice. As an employee of Lund University, you can contact the Occupational Health Service with questions on work environment, work-related illness and rehabilitation.

Information regarding Occupational Health Service on Lund University's Staff Pages

If you get into conflict with your supervisor(s) 

The head of department, assistant head of department or director of PhD studies should be promptly informed of potentially contentious issues between the doctoral student and the supervisor in order to prevent conflict. You may also turn to the department’s health and safety representative for guidance and support. 

The Faculty of Social Sciences has developed detailed procedures for departments for preventing and managing conflicts between supervisors and doctoral students.

Information regarding preventing and managing conflicts on the Faculty of Social Sciences' website (pdf, new window)

Impartial doctoral student ombudsman

At Lund University, there is an impartial doctoral student ombudsman (DOMB) whom you can contact if necessary. The below links go to Lund's Doctoral Student Union's website:

Information about your rights and the Doctoral Student Ombudsman

Read more about Lund’s Doctoral Student Union

Handbooks for Doctoral students

This PhD Handbook is compiled by Sweden’s United Student Unions.

Read the PhD Handbook on PhD Handbook's website

Moreover, the Lund University Social Sciences Doctoral Student Council has compiled a handbook on PhD and Postdoc guide for life at Lund University.

Find the handbook on the Faculty of Social Sciences' website

Do you have questions regarding your employment? Please, contact:

Deputy Head of Department/Assistant Head of Department for PhD studies
Magdalena Bexell
Available by appointment, room 361
Phone: +46 46 222 01 66
E-mail: 
magdalena [dot] bexell [at] svet [dot] lu [dot] se


Do you have questions regarding your education? Please, contact:

Director of PhD Studies
Fariborz Zelli 
Telephone: +46 46 222 47 64
E-mail: 
fariborz [dot] zelli [at] svet [dot] lu [dot] se