Employees: Doctoral students
On this page, we have gathered information that applies specifically to doctoral students.
Here you will find information about:
- Reporting your degree of activity
- Extension of employment
- Leave of absence
- Work environment and health
- Information on what to do in case of a conflict with your supervisor
- Handbooks for Doctoral students
On the links in the below bullet list, you will find additional information related to your doctoral studies:
- Information for new PhD students
- Information about independent study courses, thesis work and seminars
- Information on compensation rules for PhD students
The salary of a doctoral student is automatically raised on three separate occasions when a specified number of higher education credits have been obtained: 60 credits (600 SEK), 120 credits (1100 SEK) and 180 credits (1100 SEK). In addition to credits obtained from PhD courses, completed plan seminars and mid-seminars provide a certain number of credits in this context.
Apply for a new salary
The doctoral student and supervisor(s) make an application to the assistant head of department with responsibilities for PhD students on the two forms below (certificate for salary increase and application form). The supervisor submits these two forms to the assistant head of department. After the approval by the assistant head of department, the HR-administrator registers the change in the salary system Primula. The increase can be awarded retroactively for a maximum of six months.
The first salary increase
The first salary increase occurs after approximately one year of full-time study (60 credits, 600 SEK), including at least 37.5 credits of courses passed and the successful completion of a plan seminar (worth 22.5 credits).
The second salary increase
The second salary increase occurs after two years of full-time study (120 credits, 1100 SEK), including at least 52.5 credits of courses passed and the successful completion of a mid-seminar (worth 45 credits). In special cases, such as extensive field work, when the required credits from courses and a mid-seminar are not achieved but the supervisor judges that the doctoral student has completed two years of full-time study, the salary increase can be made anyway.
The third salary increase
The third salary increase occurs after three years of full-time study (180 credits, 1100 SEK). It is based on a judgement made by the supervisor, considering the doctoral student’s individual study plan, that around one year of full-time study remains until the completion of the thesis.
PhD students shall report their degree of activity and funding to the department administrator by the end of each semester. You will receive an email from our department administrator asking you to provide information on your degree of activity and providing instructions on how to count this. The department administrator enters this information into Ladok and is available to answer questions on how to report.
The time of employment as PhD student is extended in proportion to teaching assignments at the department, sick leave and/or parental leave. There are also rules for extension of an employment period due to special assignments at the department or faculty levels.
There are different formal kinds of leave of absence (the below links go to Lund University's Staff Pages).
- Information on annual leave for doctoral students
- Information on sick leave
- Information on parental leave
The dean of the Faculty of Social Sciences decides on authorised leave of absence from a doctoral studentship if the leave depends on circumstances other than parenthood or military service. Contact the assistant head of department with responsibilities for PhD students if you have questions on leave of absence on other grounds than sick leave, parental leave or annual leave.
Work environment management includes all physical, psychological and social matters of importance for the working environment. If you wish to raise issues regarding your work environment, you are welcome to contact the department’s health and safety representatives as well as the head of department, the assistant heads of department and/or the director of PhD studies.
- You find the department’s work environment policy and contact information on the department's external website
- Information on work environment and health matters on Lund University's Staff Pages
- Information regarding stress management activities as part of Career development for doctoral students on Lund University's Staff Pages
Occupational Health Service
You can turn to the section Occupational Health Service for work-related medical, psychological and ergonomic advice. As an employee of Lund University, you can contact the Occupational Health Service with questions on work environment, work-related illness and rehabilitation.
The head of department, assistant head of department or director of PhD studies should be promptly informed of potentially contentious issues between the doctoral student and the supervisor in order to prevent conflict. You may also turn to the department’s health and safety representative for guidance and support.
The Faculty of Social Sciences has developed detailed procedures for departments for preventing and managing conflicts between supervisors and doctoral students.
Impartial doctoral student ombudsman
At Lund University, there is an impartial doctoral student ombudsman (DOMB) whom you can contact if necessary. The below links go to Lund's Doctoral Student Union's website:
This PhD Handbook is compiled by Sweden’s United Student Unions.
Moreover, the Lund University Social Sciences Doctoral Student Council has compiled a handbook on PhD and Postdoc guide for life at Lund University.
Do you have questions regarding your employment? Please, contact:
Deputy Head of Department/Assistant Head of Department for PhD studies
Available by appointment, room 361
Phone: +46 46 222 01 66
magdalena [dot] bexell [at] svet [dot] lu [dot] se