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Guidelines for the dissertation draft seminar (manuskonferens)

At the dissertation draft seminar, a more or less final thesis manuscript is discussed. If it is a monograph thesis, all chapters should be included and be sufficiently complete to give a clear idea of what the final product will look like. A compilation thesis should contain all articles (even if they have not yet been accepted for publication) and an introductory essay (”kappa”).

The main supervisor, after consultation with the assistant supervisor and the PhD candidate, invites 4-6 people to attend a half-day long seminar on the dissertation draft. The invitees should primarily come from the department, but could also come from other departments (or disciplines). At least one, preferably two, of the invitees should be PhD candidates from the department. If someone who was not invited still wants to participate, this person should be welcomed, upon approval by the supervisor, and provided he or she has read the manuscript in advance.

As a rule the participants should be expected to have read the draft in its entirety, but it is also possible to ask different participants to concentrate on different parts or aspects of the text.
The tone of discussion should be informal, and the exercise of control avoided, in order to give the PhD candidate the best feedback possible. This also implies that a reasonable amount of time should be reserved between the draft seminar and the dissertation defense, so that necessary improvements and changes can actually be carried out.

The department pays for six “lecturing hours” (lektorstimmar) to remunerate the participants and/or cover possible travelling expenses for an external participant. As a rule, external participants are paid 1-2 lt (adjusted for travelling costs), PhD students 1 lt, and other participants from the department, with the exception of the green light committee members and professors, 1 lt. The department also pays for the seminar venue and a snack.

After the seminar, the supervisors and the PhD candidate meet for a brief discussion regarding the quality of the thesis manuscript and what changes that are most important to undertake before the “green light” process. Two of the participants at the final draft seminar should also be part of the green light committee. However, the prospective discussant at the dissertation defense or any of the prospective external members of the grading committee (“betygsnämnden”) may not take part in the final draft seminar.