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For new employees: Doctoral students

In this section we have gathered resources which concern the doctoral student as employee. For example, how does one go about reporting illness? What if one gets a child? What support functions are there at the department, faculty and centrally at the University? Who deals with what?

We have two types of doctoral students: those who are funded by the faculty and those who are funded through projects. You all have the same rights. At the bottom of this page, there is a paragraph specifically aimed at project doctoral students, otherwise the information on this page addresses all doctoral students.

Rights, obligations and expectations 

Public employees have certain rights and obligations. In addition, we also expect certain things from our doctoral students. To help you get a clear overview of your rights and obligations, and the expectations we have on you, we have compiled them in a document. 

Rights, obligation and expectations

Mentor

As a newly employed doctoral student you will receive a mentor. The mentor is a PhD student who has been here for some time and can assist you during your first time at the Department.

Introteam

During your first semester you will be taken care of by an introduction team with which you will have regular meetings. The aims of these meetings are to contribute to the socialization process at the Department, to help you get in contact with other senior researchers, to give advice concerning the organization of your initial PhD studies, and offer a forum to start discuss your PhD thesis. The Introteam consists of the director of studies for the PhD programme and a colleague who defended her/his PhD thesis relatively recently.

Introduction days

An introduction is held early during your first semester at the Department. Here, you will get information from and the opportunity to talk to the head of department, the director of studies for PhD studies, the director of studies for undergraduate studies, the financial administrator, the safety officer, etc. The Faculty of Social Sciences also organizes introduction days for new PhD students. 

Internationalisation

The department encourages participation in international conferences (along with national ones, of course) as well as stays in other research and education environments. You are first and foremost expected to apply for external funding for participation in conferences, doctoral studies courses in other locations and for stays in other environments. If you are unable to obtain funding in this way, or if funds obtained are insufficient, then you can apply for funding to the head of department. In that case, when participating in a conference, you are usually expected to present a paper. Longer stays abroad must be funded externally.

Doctoral students’ council: your own committee

At the department there is a doctoral students’ council which is an association created to safeguard the interests of doctoral students at the department. The doctoral students’ council usually meets once a month, but there can be exceptions. In the council’s meetings, you can raise issues and problems encountered in your work as a doctoral student and that you are having difficulty resolving on your own.

Project PhDs 

An increasing number of PhD students are project PhDs, which means funded by external project grants. Our standard procedure is to treat project PhDs the same as faculty funded PhDs. This implies that you primarily are seen as employed by the department, not the project. It also implies that under normal circumstances up to 20 percent of your employment should be comprised of services to the department (“institutionstjänstgöring”, i.,e., teaching or similar activities), which makes you eligible for extended time of employment (“förlängning”). Services that make you eligible for extension cannot stem directly from your PhD thesis work and must be funded by the department. Authority to grant extended time of employment on other grounds rests with the head of the faculty of social sciences (“dekanus”). The purpose of these regulations is to provide equal opportunities to all PhD students when it comes to their ability to assemble merit qualifications as part of their PhD studies. 

Project related services performed by you as a project PhDs should always be relevant to your PhD thesis, even if these services include work that does not contribute directly to the thesis (such as dissemination of information to the public). Administrative tasks that could be accomplished by a research assistant should not be performed by you as a project PhDs. In cases of conflict, PhD courses and education should be given priority over project related activities. In order to avoid an excessive workload, you should consult your supervisor, assistant supervisor and (in case that is a different person) the project manager before engaging in project related activities that do not directly contribute to your PhD thesis. The same goes for regular PhD students, who should always consult their supervisors before engaging in activities not directly related to their thesis. If cases of larger commitments arise, the head of the department and director of PhD studies should also be consulted. 

You should have at least one supervisor not involved in the project. 

You will have access to at least the same sum of money from the project funds as regular PhD students receive for thesis related expenses. These funds will be made available to you at the beginning of you PhD period.

Contact

Do you have questions regarding your employment? 

Magdalena Bexell
Deputy Head of Department
Telephone: 046- 222 01 66
E-mail:
magdalena [dot] bexell [at] svet [dot] lu [dot] se

Do you have questions regarding your education?

Fariborz Zelli
Director of Studies (Research Studies)
Telephone: 046 222 47 64
E-mail: fariborz [dot] zelli [at] svet [dot] lu [dot] se